Clinical Trials Budget Analyst

May 01, 2013 - July 01, 2013
Location:Fairway, KS
Salary Range:$42,835 - $48,500/annually
Exempt/Non-Exempt:Exempt
Employment Type:Full Time
Division:Clinical Research Administration
Description:The Clinical Trials Budget Analyst is responsible for preparing, maintaining, and negotiating budgets related to clinical trial activities. This position will also review clinical trial contracts for routine changes and negotiate Clinical Trial Agreements (CTAs) with sponsors. The Clincial Trials Budget Analyst will work in conjuction with other divisions at the KUMC Research Institute, as well as representatives from other institutions of higher education, sponsors, attorneys, governmental entities, philanthropic organizations and principal investigators as a necessary function of the job.
Duties:ESSENTIAL

  • Request clinical budget and contract documents from sponsors and CROs.

  • Review of clinical trial protocols and develop internal budgets for presentation to principal investigators. Prepare clinical trial budget documents and memos as requested.

  • Maintain clinical budget/contract/discount/checklist information in appropriate database folders.

  • Responsible for the set-up of new clinical budget folders.

  • Request discounts for clinical study budgets and negotiate budgets with sponsors.

  • Coordinate clinical study billing application and pharmacy estimate processes.

  • Review consent form for event of injury language as well as examine cost section language against the contract and budget to ensure congruency.

  • Consistently maintain general knowledge of protocols and prepare amendments of budget and/or contracts as required by sponsors or as requested by principal investigators.

  • Maintain communications with the KUMC Research Institute Post Award staff and Hospital Billing Departments to ensure accurate coding systems and cost system.

  • Partner with Sponsored Programs Administration (SPA) on budget pricing components for grant applications as needed.

  • Prepare checklist packets for accounting.

  • Distribute financial documents to project managers, investigators, and study coordinators.

  • Organize the processing of study feasibility questionnaires and prepare feasibility budgets as necessary.

  • Perform final accuracy review of contractual documents on a highly time-sensitive basis and assist in the coordination of the signature process.

  • Participate in specials projects as requested.

  • Communicate verbally and in writing with internal (faculty & staff) and external customers (pharmaceutical companies, governmental entities, organizations) in a cordial, articulate and timely manner.

  • The above-mentioned list is only a summary of the typical functions of the job, not an exhaustive list of all possible job responsibilities, tasks, duties, and assignments. Furthermore, the above-mentioned job responsibilities, tasks, duties and assignments may differ and other duties, as assigned, may be required.
Qualifications: REQUIRED

  • Bachelor's degree in accounting, finance or business-related field OR five years or more relevant clinical research and/or financial experience.

  • Prior budgetary experience required.

  • Proficient in working with spreadsheets and various database applications.

  • Possess high-speed accuracy in mathematical calculations.

  • Must have excellent computer skills. High proficiency in MS Office, Word, Excel and a working knowledge of Access.

  • Excellent communication, interpersonal, analytical and problem solving skills. Good judgment. High level of professionalism.

  • Knowledgeable of medical terminology and clinical healthcare concepts.

  • Knowledgeable of clinical, hospital or healthcare accounting or billing methodology/processes.

  • Ability to concentrate and remain on task through completion of multiple projects, including the ability to prioritize work tasks, perform a variety of tasks simultaneously, and manage time in a self-directed manner.

  • Ability to work under periodic stressful conditions with multiple daily deadlines.

  • High productivity and functionality within a team environment. Ability to work and interact with all personality types and levels of employees/clients.

  • Excellent customer service skills.
Preferred

  • Prior experience working with multi-specialty physician groups.

  • Formal paralegal certification, license or equivalent legal training highly desirable.

  • Knowledge of CPT coding, hospital billing, and research billing.

  • Ability to analyze and interpret legal contracts/documents.

  • Understanding of non-profit or academic institution contractual issues (relevant contract law) and health care policy.

  • One to three years prior work experience in a university research administration environment. Familiarity with university policies and procedures or similar structure.


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